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Council chambers

Council meeting summary May 6, 2019

News Article Date: 
Tuesday, 7 May 2019

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the May 6 Meeting are accepted by Council.

1. Opening Prayer & Original Custodians Statement

2. Apologies

None

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on April 1, 2019 and the Special Meeting of Council held on April 29, 2019 (7-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Neoh declared a Conflict of Interest in item 5.3.

5.1 Activities and Initiatives 2018-2019 – March Quarter

https://www.facebook.com/events/In order to achieve the objectives established in the Council Plan, a set of Activities and Initiatives is developed for each year of the four-year plan.

Funding allocations to deliver the Activities and Initiatives are outlined the Council Budget. In 2018-

2019 there were 151 Activities and Initiatives identified. These actions and initiatives are representative of the broad range of the work undertaken by Council on behalf of the community.

These third quarter actions see substantial progress to the actions across the organisation.

Council is now reporting to the community at the Activity and Initiative level undertaken to provide further information about the work being undertaken by Council.

Council received the report (7-0):

5.2 March 2019 Finance Report

This Finance Report compares actual financial results against forecast for the 9 months from 1 July 2018 to 31 March 2019.

The report sets out financial results for Councils recurrent (day to day operations) Projects,

Capital Works, Rates and Loan activities.

Year to date forecasts are profiled to reflect the timing of cash inflows and outflows. Overall the 9 month actual results indicate a favourable financial position of $684,000 when compared to the YTD Forecast.

Council supported the following recommendation (7-0):

That the Financial Report for the 9 months ended 31 March 2019 be received.

5.3 Community Responses to Banyan Street Survey

In April 2018 Council received a petition from 19 residents which asked Council to consider median strip planting in Banyan Street between Timor Street and Merri Street.

In response to the petition and in recognition of the significant connection that Banyan Street provides between the Princes Highway and foreshore area a series of proposals were identified and advertised for community comment.

The consultation focussed on 4 key items being street tree selection for Banyan Street, roundabout beautification works, two fig tree removals and the use of a donated surf boat as part of an interpretative directional signage installation.

The consultation process was advertised in the Standard through an article on 11 November 2018 and via the ‘yoursay’ website, and through a direct mail out to Banyan Street residents (Raglan Parade to Merri Street). The consultation period commenced on 8 November 2018 and concluded on 7 December 2018.

In total more than 370 responses were received throughout the consultation process and this included submissions through the ‘yoursay’ web site, correspondence including a petition from 17 Banyan Street residents, and several emails.

The responses have been summarised both as an entire data set and as a residential data set so that any differing views between residents and the broader community can be understood.

Planting season is fast approaching and the implementation of a planting program for Banyan Street median could commence as early as May with the proposed planting of Banksias between Merri and Timor Street.

Cr Owen moved and Cr Hulin seconded an amendment to the motion to the effect that further consultation be carried out with Banyan Street residents between Raglan Parade and Merri Street to see if they would prefer the planting of Flowering Gums, Coastal Banksia, or a combination of both.

Council supported the following amended recommendations (6-0):

That Council having considered the responses to the consultation process:

1. Carry out further consultation with Banyan Street residents between Raglan Parade and Merri Street to see if they would prefer the planting of Flowering Gums, Coastal Banksia, or a combination of both.

2. Support the community aspiration to have existing railing removed from roundabout kerb returns in Banyan Street and replaced with garden beds where possible.

3. Retain the two Morton Bay Fig Trees in Raglan Parade.

4. Further develop the surf boat interpretive directional signage proposal.

 

5.4 Petition on Pet Registrations

A petition has been received purporting to have 1,500 signatures stating that local residents are objecting to the huge increases in Dog/Cat Registration Fees (Refer Attachment 1).

In accordance with Local Law L.1 the petition is to be received and referred to the Chief Executive for a report to a future Council meeting.

Council supported the following recommendation (7-0):

That Council, in accordance with Local Law L1 Governance, refer the petition to the Chief Executive for a report to a future Council meeting.

5.5 Planning Application for a 10 Lot Subdivision and Creation of Easements, Common Property and Road Reserve at 215 Merrivale Drive, Warrnambool

A planning application for a 10 lot subdivision at 215 Merrivale Drive has been received and submitted by Myers Planning Group.

The application has been notified resulting in six objections being received.

An on-site consultation meeting has been undertaken with Councillors, objectors, the applicant and Council Officers.

Subject to conditions being applied it is considered the proposal can be supported against the relevant provisions of the Warrnambool Planning Scheme and a Notice of Decision to Grant a Permit is recommended.

Council supported the following recommendations (7-0):

That Council having caused notice of Planning Application No. PP2018-0191 to be given under Section 52 of the Planning and Environment Act 1987 and or the planning scheme and having considered all the matters required under Section 60 of the Planning and Environment Act 1987 decides to issue a Notice of Decision to Grant a Planning Permit under the relevant provisions of the Warrnambool Planning Scheme in respect of the land known and described as Crown Allotment 232 TSH WARR PSH WAN, 215 Merrivale Drive WARRNAMBOOL VIC 3280, for ten (10) lot subdivision and creation of easements, common property and a road reserve in accordance with the endorsed plans, subject to 34 conditions.

5.6 CBD Renewal Business Support Evaluation Report

During the course of the 2017-2018 Warrnambool City Centre Renewal program, the Warrnambool City Council developed and implemented a business support plan to support CBD traders during the City Renewal period. The attached document is an evaluation and overview of the actions, promotions and support undertaken during this period.

Council supported the following recommendations (7-0):

That the Warrnambool City Centre Renewal Business Support Evaluation Report be received by Council.

5.7 New Library and Learning Centre Proposed Project Governance

Council and SWTAFE are the two project partners to develop and implement the new Library and Learning Centre in Warrnambool.

Effective governance arrangements are important to help ensure the effective delivery of the joint project.

A draft Terms of Reference has been developed for the Project Control Group for the project that requires endorsement from the two project partners.

Once the Project Control Group’s Terms of Reference has been endorsed, it can be convened to commence oversight of the development and implementation of the project.

Council supported the following recommendation (7-0):

That Council adopt the Terms of Reference for the Project Control Group for the new Library and Learning Centre project as attached to this report.

5.8 Advisory Committee Reports

This report contains the record of two Advisory Committee meetings:

Health & Wellbeing Advisory Committee – 27 March 2019

Environment & Planning Advisory Committee – 27 March 2019

Council received the report (7-0).

5.9 Assembly of Councillors Reports

Section 80A(2) of the Local Government Act 1989 requires the record of an Assembly of

Councillors be reported to the next practicable Ordinary Meeting of Council.

The records of the following Assembly of Councillors is enclosed:

  • Friday 5 April 2019
  • Monday 8 April 2019
  • Monday 15 April 2019
  • Tuesday 16 April 2019
  • Monday 29 April 2019
  •  

Council received the report (7-0).

5.10 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

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